Exporting a timesheet PDF

Besides invoices, TimeBill can export a timesheet: a per-entry work-hours record for a project that you and your client can sign. Many clients ask for one alongside the invoice as proof of the hours billed.

Export a timesheet

1. Select the project in the sidebar (the menu item only appears while a project is selected).
2. Choose File → Export → Export Timesheet (PDF).
3. In the save dialog, pick the options:
   • Paper Format: A4, US Letter, or Legal. The default follows your region (US Letter in the US, A4 elsewhere).
   • Round total hours to 5 minutes: on by default; rounds the final total to the nearest five minutes. It does not round each entry's start or end time to five-minute intervals.
   • Include signature fields: on by default; adds a signature section for you and your client.
4. Choose a location and save. The suggested filename is Timesheet-<Project-Name>.pdf.

Unlike invoices, timesheets are saved directly to a file of your choosing. They are not archived in the Invoice Vault, and exporting one does not change any billing states.

What the document contains

• The title "TIMESHEET – Work-Hours Record" and a table with Date, Start, End, Reg. h, and Task columns. Durations, daily totals, and the final total use hours and minutes, such as 1:45, rather than decimal hours. Long timesheets continue across pages with repeated headers.
• "The Contractor:" block with your company details from Your Details, and "The Client:" block with the assigned customer's name, address, email, phone, and additional info. If the project has no customer, the client block is simply left off; assign a customer first if you need it.
• With signature fields enabled: "Date, Signature Client" and "Date, Signature Contractor" lines plus the confirmation sentence "By signing, the client confirms the times and services listed above."
• When five-minute rounding is enabled, an asterisk on the final total and a rounding footnote. This display rounding is separate from the invoice's 0.01 h (half-up) billing policy, so compare the totals before sending both documents. Turning this option off does not make the displayed durations accurate to the second.

The document labels are localized in the same seven languages as invoice PDFs (English, German, Spanish, French, Italian, Dutch, Portuguese) and follow your Mac's system language. See Invoice languages and currency.

Good to know

• Timesheet PDFs are never watermarked, even on the free plan. The "Generated with TimeBill for macOS" watermark applies to invoice PDFs only.
• The export covers the project's time entries across its whole recorded period. There is no month or date-range selector and no filter for only billable or unbilled work.
• The Task column prints the task name, not the time entry's notes. Use task names your client can understand.
• Stop running timers, add missing hours, and check for overlapping or incorrect entries before exporting (tracking time). Running timers are not automatically excluded from the PDF.
• Signature fields are printed lines for you and your client to sign. TimeBill does not provide an integrated electronic-signature or approval process.