Exporting a timesheet PDF

Besides invoices, TimeBill can export a timesheet: a per-entry work-hours record for a project that you and your client can sign. Many clients ask for one alongside the invoice as proof of the hours billed.

Export a timesheet

1. Select the project in the sidebar (the menu item only appears while a project is selected).
2. Choose File → Export → Export Timesheet (PDF).
3. In the save dialog, pick the options:
   • Paper Format: A4, US Letter, or Legal. The default follows your region (US Letter in the US, A4 elsewhere).
   • Round total hours to 5 minutes: on by default.
   • Include signature fields: on by default; adds a signature section for you and your client.
4. Choose a location and save. The suggested filename is Timesheet-<Project-Name>.pdf.

Unlike invoices, timesheets are saved directly to a file of your choosing. They are not archived in the Invoice Vault, and exporting one does not change any billing states.

What the document contains

• The title "TIMESHEET – Work-Hours Record" and a table of your time entries with Date, Task, Start, End, and Reg. h (regular hours) columns. Long timesheets continue across pages with "continued" headers.
• "The Contractor:" block with your company details from Your Details, and "The Client:" block with the assigned customer's name, address, email, phone, and additional info. If the project has no customer, the client block is simply left off; assign a customer first if you need it.
• With signature fields enabled: "Date, Signature Client" and "Date, Signature Contractor" lines plus the confirmation sentence "By signing, the client confirms the times and services listed above."
• A rounding footnote explaining that displayed times are rounded to the nearest 5 minutes while billing follows the invoice policy of 0.01 h (half-up), so the timesheet and the invoice can legitimately differ by rounding.

The document labels are localized in the same seven languages as invoice PDFs (English, German, Spanish, French, Italian, Dutch, Portuguese) and follow your Mac's system language. See Invoice languages and currency.

Good to know

• Timesheet PDFs are never watermarked, even on the free plan. The "Generated with TimeBill for macOS" watermark applies to invoice PDFs only.
• Time entries come from the project's tracked time; add missing hours before exporting (tracking time).